15 Advantages of Employee Monitoring And Time Tracking Software For Your Business
Employee monitoring and time tracking is the process of employers keeping track of employees' work activities through different surveillance techniques. Businesses seek employee monitoring for various reasons such as to improve productivity, avoid undesirable work conduct, tracking employee performances, addressing reporting standards, protecting trade secrets, and implementing a balanced project management.
The whole concept of employee monitoring became common when companies around the world sought to get away with the pandemic and switched their businesses to remote working. But this sudden change has pulled many challenges with it. For businesses, managers were unable to obtain routine work updates, employers who had always been skeptical of remote working are now bringing the change in their business process, while some businesses embraced remote working and prepared their teams to work from home or anywhere.
Yet every business has its own set of requirements and reasons for remote working, and they all need a software solution where they could turn their barriers into technological advancements. This is where an employee monitoring or time tracking software comes into the picture.
Digitally supervise your team, eventually boosting productivity
It comes as no surprise that when employees are aware of their productivity being monitored by a productivity monitoring tool, they tend to concentrate more on their tasks and stay active throughout the working schedule. When employees begin to embrace this working culture, there may be reduced number of distractions during remote working. On the software side, real-time productivity metrics for all workers along with an infographic data of the most active employees is displayed on the dashboard. This encourages the rest of the employees to optimistically compete and prove themselves with their work efficiency, all of it eventually leading to an overall productivity of the organization.
Compute appropriate working hours to reduce work pressure
In some organizations, hours worked by employees are needed for reporting and compliance purposes. This comes as a huge task in the month end or by the end of the financial year.
This extra work pressure to the Human Resource (HR) department could be shredded when employees’ working hours are tracked accurately by a smart monitoring software such as Task Hours. It allows the HR department to easily pull out information about the working hours by quickly compiling a report generated by the software.
Effective project management
Employee efficiency tracking tools are specifically designed to aid project management by allowing you to prepare, schedule, organise and prioritise tasks. Each project resource is assigned by a particular task. By analysing how long it takes the resource to accomplish the assigned task, you can organise and arrange the task with the tool. That's how you'll be able to organise or prioritise the tasks according to the schedule. With the assistance of employee productivity monitoring software, you can easily handle the project by measuring the valuable time spent on the task.
Exhibit project work transparency for optimal client billing
With employee monitoring software, managers could easily have a check on team member’s working hours through the automated tool, availing work transparency and letting managers or team leaders to keep each employee accountable for their allotted tasks. An employee monitoring software allows project managers to avoid confusions while promising a project deadline to the client. Not just that, a good employee monitoring software lets you finish a project much faster than your present pace by disintegrating project tasks efficiently and carefully keeping a track of who is doing what. This eventually helps project managers in setting up an optimal client billing that is transparent and promises to deliver products or services right on time.
Smart reporting for flawless payroll management
With the introduction of employee monitoring or time tracking software conventional methods of employee time tracking such as paper timesheets or manual system entries have all turned obsolete. These advanced tools bring an integrated system where once the employee work data is registered with the payroll system, the HR department can quickly and easily process the payroll of the entire organization.
Set clear objectives
It helps in setting clear objectives for everyone by eliminating confusion around the workplace as what should be done and by whom. It also aids the overall project management, employee monitoring tool helps team members to track time in the middle of an ongoing project work.
Prioritize and Organize Projects
With time tracking tools such as Task Hours allowing you to make quick adjustments to your project schedules, you can easily reach your business milestones, manage your work calendar, and allocate tasks to the staff efficiently. Time tracking or employee monitoring tools enables employers to re-allocated tasks and work-shift deadlines in case of projects with high-priority. It allows you and your team to easily map the estimated time for each project stage and locate exactly where the project lies in the work pipeline, bringing you a transparent and accountable working system.
Real-time Job Status
In an organization and under a project, a particular task may transfer through various work tables. It turns no heads when the project is small and tasks can be handled easily by the project managers but when some projects bring tasks of indefinite complexity, the chaos will eventually take its toll. This is why a real-time check on the job status comes crucial. With a time tracking software one could easily login and have a glance at the status of every single task under various projects. You can narrow the task tracking to a certain department or type of project. Software associated with cloud-based technology allows you to access all of it from anywhere across the globe.
Tracking adaptability across varying devices
The greatest challenge with remote working is that your employees are remotely scattered across the world map. Reaching them over cell phones, online text platforms, and emails sounds uneasy and without employee monitoring software tracking their work becomes even more difficult. Help arrives with the name of cloud based technologies and time tracking tools associated with them. Your complete office staff from anywhere will be able to log in accurately and quickly. Employees can easily have access to a real-time cloud-system with their varying system specifications.
Review team performance
Instead of following word of mouth, a specific set of data would be greatly helpful while deciding who did the best to uplift the organization in terms of market reach, internal tasks, on time delivery, managing inventory, and every other task that eventually adds to the company revenue. Employee monitoring tools help you mark performance ratings for individual employees and their comparison to the rest of the employees. Employee performance reviews come completely unbiased and you get to see only the truth about their work contributions to your organization. Depending on your organization’s policy, you can choose to keep this data with yourself or share it with the particular employee to help him/her to identify strengths and weaknesses.
Recognize areas for improvement
While conducting your organization’s productivity audit as an element of continuous development strategy, one thing you cannot miss is to find areas and tasks that are apparently taking longer than expected time under every project. It could be that your team members are unable to adjust with the timeframe established for certain tasks, this might be indicative of project process improvement. There isn’t any work process that is fail-prove, time spares nothing and with time even your best business processes might require some upgrades or a complete changeover. A great employee monitoring system doesn’t just let you monitor your employees, it helps you track processes and lets you identify when a process has to be modified.
Track and Reward Excellent Employee Work
Employees sometimes feel that they are being monitored in order to capture them committing errors whereas this isn’t the actual case. Employee monitoring tools maintain a separate section to acknowledge employees who outperforms the rest. The reporting managers may notice these hard working employees through an unbiased method where the tool keeps a real-time record of the performance.
Simplistic and efficient communication platform
We all agree that in order to resolve any problems that arise through project planning or work progress, one must work seamlessly with his/her team members.
Now, new technologies are being used to integrate all networking mechanisms into a common network, and software as a service (SAAS) are being offered. Employee Productivity Tracking Software allows you to exchange files, manage texts, calls, video conferences, and other tasks all from one location. The integration of efficient communication platforms and employee productivity monitoring software facilitates work throughout the day.
Evaluate employee who violates the company policy
Employee time tracking tools allow you to keep track of stored files, installed applications, accessed websites, and messages sent over business computers. It keeps an eye on business files, financial records, and customer details. This will shield the company from legal threats, data breaches, and unethical behaviour. Employee time tracking tools will warn owners or administrators when an employee accesses details they aren't expected to, whether it's done deliberately or accidentally.
Promotes remote working
Depending on the present scenario of Covid-19 induced pandemic, remote working may arise as a necessity for any business organization. Employers should have access to information on how and when employees could operate from their homes. The employee monitoring tools provides a supervising edge to the employers by allowing them to view real time screen snapshots and live screencasting of employees’ working windows. These software comes with URL and application tracking features that would show employers or administrators whether or not their employees are accessing the productive applications on their devices and the internet. This promotes the remote working environment, and employers would not have to compromise on overall business efficiency when working remotely.
What are the Different methods to track employee work time?
Before we discuss different types of time tracking methods, let’s find out why employee time tracking is essential? The concept of keeping a track of employees’ time is not new, it started with the centuries old industrialisation. Be it any type of organization, the business owners or the employers deserve the right to know whether or not their money is going to the employees who earn it with their work. And employees are not bad people to be kept under surveillance, they are the most valuable asset to any organization, they drive the company’s revenue and make sure it’s better than the last financial year. It’s just that employee monitoring comes as the tool of evaluation, a scale that allows employers to appreciate the hard working employees, and keeps productivity growing.
Mentioned below, are three types of time tracking methods available:
1. Paper Timesheets
Oldest of all types, this method of time tracking is into existence since the inception of trade and business. The process entails paperwork, a lot of it. Employees’ log sheets representing their working hours and tasks assigned are manually prepared by the company’s administration. These paper timesheets act as the foundation to the entire payroll structure. As it is an entirely manual process, chances of errors become inevitable. Tracking and maintaining data becomes a tedious task with paper records piled up to the roof.
2. Excel Timesheets
Another method of employee time tracking still followed by many industries is a manual process with machine intervention. The biggest drawback with the paper timesheets wasn’t just the time-consuming process of data entry, it was the maintenance and stocking of those records. With Excel Timesheets, employees’ time tracking could be manually fed to the computer where the space and maintenance hurdles are taken care of. However, being a manual process Excel Timesheet tracking is both time-consuming and erroneous.
3. Time Tracking Software
Time tracking software comes as the most advanced type of employee activity tracking method. It brings a myriad of merits for your organization. A cloud-based time tracking software allows your employees to connect from any corner of the world. It automatically logs the working hours, drafts employees’ work reports, and does it all with the real-time track and record method, leaving No Chance of human-error.
Why should you consider Task Hours as your employee productivity tracking software?
Task Hours is a Powerful and Smart Employee Productivity Tracking Tool that acts as the crucial element in predicting and maintaining your business' overall productivity. Undoubtedly, business productivity is an outcome of employees' productivity. Nowadays with the changed business environment due to the ongoing Covid-19 pandemic, every business' key focus is on employee monitoring because the majority of them are operating with remotely located staff.
Task Hours helps you keep a track of real-time employee activity, employees' internet and application usage during work time helps you analyse whether it's work related or not. Task Hours comes as the most affordable tool that allows you to manage your projects better by providing you quick work reports. It lets you operate your business remotely and unaffected by the pandemic.
Task Hours brings along a plethora of rich features such frequent screen snaps, live monitoring, automated time logging, simplistic template that allows employees to mark their allotted tasks, attendance tracking, intelligent analytics, and a lot more. To have an understanding of complete features of Tasks Hours, find the detailed blog entailing Task Hours’ features and advantages.
ConclusionIn this article, we tried to emphasize the importance of employee monitoring and time tracking software for any business around the world. It shouldn't be wrong to conclude that an employee monitoring tool bridges the gap between the employer and the employee, and benefits the company as a whole. When good work is acknowledged it attracts greater business opportunities for the organization. However, picking the right software becomes the key factor of implementing all the advantages that we’ve discussed in this article. Your choice for employee tracking software is crucial, as data is everything, and not every software could bring you the precise data. Therefore, make sure that you examine all the parameters before the purchase. Or you can simply count on us, as when we offer Task Hours, we don't forget to mention that we use it for our organization and it does the job effortlessly.